Add an entry using the IBM Telephone Directory V5.2 application

Find information on how to add entries in the application and learn rules for certain fields.

The Add an Entry page allows users to add entries to the directory. Links to the page only appear to users if an administrator has previously set up the application with open enrollment. If open enrollment is not set up, links are not provided and non-administrative users may not use the Add an Entry page. Entries added using the Add an Entry page can contain information such as name, location, and contact information. Once an entry has been created, users can search for and view the listing information for the entry.

To add an entry to the IBM^® Telephone Directory V5.2 application, perform the following steps:

Access the IBM Telephone Directory application by entering the following URL in your Web browser:
```
http://your.server.name:port/ibm-bizApps/welcome/home.do
```
where your.server.name is the name of the server where IBM Telephone Directory V5.2 is installed and port is the port number that was specified during installation.
Click IBM Telephone Directory.
Click Add an Entry.
On the Add an Entry page, enter the appropriate criteria. There are two sections of entry criteria: new entry information and listing information.
- New entry information is used to create the entry. After the entry is created, this information cannot be updated (except for the entry password). See How to enter new entry information for more information.
- Listing information is collected and stored with the new entry after it is created, and is displayed when users lookup the directory information. Listing information may be updated after the entry is created, if the administrator allows users to update existing directory entries. If users are not allowed to update existing directory entries, only administrators may update listing information. See How to enter listing information for more information.
Click Submit. You will be notified if the entry was added successfully.

Note: Passwords are not required. Entries that do not have a password may provide listing information but cannot be used to log in.

Note: While specifying information, if at any point you wish to start over, click Reset. You will be given a chance to cancel the reset before it continues. If you proceed, the page will be reset, all information will be cleared, and you can proceed to start over.

How to enter new entry information

This section of the page collects information for the entry name and password. The information you supply for the name fields at the top is used to prefill some of the fields farther below. However, you may change the prefilled values if desired. If your request does not succeed because the naming attribute value you specified already exists, return to the Add and Entry page, change the required field, and try again.

If you provide a password, you need to type it in twice to be sure you entered it correctly. Take note of the password so that it is not forgotten.

How to enter listing information

This section of the page collects additional information such as job, e-mail address, phone number(s), and location. Fill out as much information as is useful to your co-workers when they view the directory listing.

For Manager Name, Assistant Name, and Backup Name, entries for these people must already be added before you can find them. If any of them are not found, you can update the entry later to add them afterwards. When you click Find next to these fields, you are presented with another window where you can search for the person you want. You can select the person you want and that person's name is saved back into the Add an Entry page automatically. If you want to remove a name from one of these fields, click Delete next to the field.

You can also upload a photo from your computer to be displayed when someone views the listing. The photo must be a .jpeg image file. To select a file to upload, click Browse..., and navigate to the file on your computer you wish to upload. Double-click the file, and the location on your computer is automatically filled into the Photo field. If you decide you do not want to upload the file, delete the file information from the Photo field.